Get the Most Out of LeakRate
Whether you're a solo tech, a field technician, or managing a team — find the guide that fits your role and start tracking compliance in minutes.
Choose Your Role
Select the persona that best describes you. We'll show you a tailored getting-started guide.
Getting Started as Solo Sam
Terrified of EPA audits and manual math errors — here's how LeakRate solves that.
1Download the App & Sign Up
Get LeakRate from the App Store or Google Play. Create your account with email or Google Sign-In — takes under 60 seconds.
Download the App & Sign Up
Get LeakRate from the App Store or Google Play. Create your account with email or Google Sign-In — takes under 60 seconds.
- Your 14-day Solo trial activates instantly
- Free plan available after trial (3 customers, 3 equipment)
- No credit card required to start
Pro tip: Use the same email you use for EPA certifications so everything stays linked.
2Add Your First Customer & Equipment
Tap the + button to create a customer, then add their HVAC/R equipment with the refrigerant type and full charge capacity.
Add Your First Customer & Equipment
Tap the + button to create a customer, then add their HVAC/R equipment with the refrigerant type and full charge capacity.
- Equipment categories auto-set EPA thresholds (10%, 20%, or 30%)
- Supports 20+ refrigerant types including R-410A, R-22, R-454B
- Full charge is usually on the equipment nameplate
3Log Your First Service Event
After adding refrigerant on a job, open the equipment and tap 'Log Service.' Enter the pounds added and the date.
Log Your First Service Event
After adding refrigerant on a job, open the equipment and tap 'Log Service.' Enter the pounds added and the date.
- Leak rate calculates automatically using the EPA formula
- Green badge = compliant, red badge = threshold exceeded
- Add photos and notes for audit documentation
Pro tip: Log the service before you leave the job site — it takes 30 seconds and saves you hours of paperwork later.
4Generate Your First PDF Report
Tap 'Export Report' on any equipment to generate an audit-ready PDF with the full service history, leak rate calculations, and compliance status.
Generate Your First PDF Report
Tap 'Export Report' on any equipment to generate an audit-ready PDF with the full service history, leak rate calculations, and compliance status.
- Email the PDF directly to the customer from the app
- Reports include EPA formula breakdown for each calculation
- PDFs are stored in your account for 3+ years
5Use the Calculator On-Site
Need a quick leak rate check before committing? Use the built-in calculator — enter lbs added, full charge, and days since last service.
Use the Calculator On-Site
Need a quick leak rate check before committing? Use the built-in calculator — enter lbs added, full charge, and days since last service.
- Works offline on rooftops with zero signal
- Compares result against all three EPA thresholds
- No equipment setup needed — great for quick estimates
Key Features for Solo Sam
Instant Leak Rate Calculator
EPA formula calculated automatically. No manual math, no errors. Get a compliance verdict before you leave the job site.
Offline-First Design
Everything works without cell signal — calculations, service logging, PDF generation. Data syncs automatically when you reconnect.
Audit-Proof PDF Reports
One-tap compliance reports with full service history, EPA formula breakdowns, and compliance status. Email directly from the field.
Workflow Tips
Log before you leave
Enter service data on-site while the numbers are fresh. It takes 30 seconds and prevents end-of-day data entry mistakes.
Use the free calculator for estimates
Before committing to a full service log, run a quick calculation to check if the system will exceed its threshold.
Email reports to customers immediately
Sending a PDF report on the spot builds trust and shows professionalism. Customers keep them for their own records.
14-day free trial. No credit card required.
Quick Start (All Users)
Three steps to go from zero to EPA-compliant tracking.
Create Your Account
Sign up for free in under 60 seconds. No credit card required. Your 14-day Solo trial starts automatically so you can explore every feature.
Add Your First Equipment
Enter a customer, then add their HVAC/R system — refrigerant type, full charge capacity, and equipment category. LeakRate applies the correct EPA threshold automatically.
Log a Service Event
Record a refrigerant addition or recovery. LeakRate instantly calculates the annualized leak rate using the EPA formula and flags any compliance issues.
EPA Quick Reference
The numbers every HVAC/R technician needs to know. LeakRate applies these automatically.
EPA Leak Rate Formula
Rate = (lbs added / full charge) × (365 / days) × 100%
This annualized formula is what EPA inspectors use during Section 608 audits. LeakRate calculates it automatically for every service event.
Leak Rate Thresholds
Exceeding these thresholds requires repair within 30 days. Systems ≥15 lbs are regulated as of Jan 1, 2026.
Non-Compliance Penalties
Under 42 U.S.C. § 7413(b), adjusted Jan 2025. Proper leak rate tracking and record keeping is your best defense.
Try the free calculatorCommon Questions
Quick answers about using LeakRate day-to-day.
How do I invite technicians to my team?
From the Team dashboard at app.leakrate608.com, go to Team Settings and tap 'Invite Technician.' Enter their email address and they'll receive a link to join. They create their own account and are automatically connected to your shared database.
Does LeakRate work without internet on the job site?
Yes. LeakRate is built offline-first. All calculations, service logging, and PDF generation work without any internet connection. Your data syncs automatically when you reconnect to WiFi or cellular.
How do I generate a compliance report?
Open any equipment record and tap 'Export Report.' LeakRate generates an audit-ready PDF with the full service history, leak rate calculations, compliance status, and EPA formula breakdowns. You can email it directly from the app.
What happens when my free trial ends?
After 14 days, your account moves to the Free plan (3 customers, 3 equipment, unlimited calculator). All your data is preserved. Upgrade to Solo ($9.99/mo) or Team ($44.99/mo) anytime to unlock full features.
Can I switch between Solo and Team plans?
Yes. You can upgrade from Solo to Team or downgrade from Team to Solo at any time from your account settings. When upgrading, your existing data carries over seamlessly.
How long are my records stored?
LeakRate stores all service records for 3+ years, meeting the EPA's minimum retention requirement. Records are encrypted, backed up, and searchable from both the mobile app and web dashboard.
Still Need Help?
Can't find what you're looking for? Our support team is here to help you get set up and stay compliant.